Services

The right partnership.

Services

The right partnership.

condo-building

At Community Association Partners, we realize that finding the right management company is often difficult, time consuming, and costly. Too often the Board bases the criteria for selection on the “least expensive” rather than whether or not the management company is the “right fit” for the association.

Some items to consider are:

  • Does the personality of the management company and its manager fit with the Board and your association?
  • What professional organizations do the management company and its managers belong to?
  • What specialized training has the manager had? How many associations are they currently managing and with what type of amenities?
  • How is the management company’s office organized? How will the HOA funds be handled, and what internal checks and balances are in place to safeguard association funds?
  • Are there additional costs hidden in the management contract, such as overtime costs and other additional charges?

At CA Partners, we focus on setting a higher standard, being committed, and finding the right fit for your association. Request a management proposal by clicking here: request proposal.

developer-services

Developer Services

Consulting

  • Defining your vision
  • Document review
  • Reserve study, maintenance plan and initial budget preparation. We provide a unique approach to the Reserve Study, Maintenance Plan and initial operating budget process. We understand the marketing concerns of the developer, but also have a long-term view of sustainability and viability for the community. This approach gives developers and future homeowners’ confidence in knowing that the community was set up for success.
  • Facilitating the turnover process

Services

  • Pre-turnover management of association
  • Setting up association
  • Building the relationship between developer and owners
  • Creating owner advisory board
  • Develop association forms
  • Complete HOA/Condo questionnaires
  • Complete escrow demand statements
hoa-services

HOA Services

Accounting and Financial Services

  • Collection of Owners’ Assessments
  • Pay Bills
  • Provide Monthly Financial Reports
  • Assist in Annual Budget Preparation
  • Assist a CPA with Taxes, Reviews and Audits
  • Submit Annual Reports to State Agencies

Community Management and Board Services

  • Attend Board Meetings
  • Assist in Preparing Agendas, Notices, Reports, Proxies and Ballots for Annual Meeting
  • Confer with Board Chair as Needed
  • Supervise and Communicate with Vendors

Maintenance Services

  • Yearly On-Site Review
  • Oversee Contractors – Track Work Orders
  • Supervise Licensed and Bonded Workers
  • Assist with Implementing Annual Maintenance Plan

Administrative Services

  • Maintain Association Files
  • Maintain Owner Contact Information
  • Prepare Board Letters as Needed
  • Obtain Insurance Bids as Requested
  • Assist Owners with Questions
  • Field Telephone Calls and Emails, Answer Questions and Direct Concerns to Proper Channels
  • Escrow Demand Statements
  • HOA and Condo Questionnaires
  • New Owner Packets
  • Board Education
  • Board Notebooks
  • Homeowners Meetings – Other than Annual
  • Board Resolutions
  • Compliance Letters – Rules Enforcement
  • Drafting Meeting Minutes
  • Drafting Newsletters
  • Architectural Review (ARC) Application Process
  • Emergency Calls
  • Maintenance On-Site Inspections
  • Obtaining Maintenance Bids with Recommendations to the Board
  • Oversight of Large Maintenance Projects
  • Handling Insurance Claims
  • Work with Attorney to Handle Collections and Other Issues and File Liens
  • Assisting in Association’s Legal Suits
  • Website Development
  • Reserve Studies
  • Maintenance Plans
  • Other Items as Requested by Board or Association
real-estate

Real-estate Services

Sales packets

These packages provide the information that a prospective purchaser needs to know about a community. This can include the annual budget, reserve study, governing documents, resolutions, rules and regulations, meeting minutes, important items of correspondence, and other informative materials.

Governing documents

All prospective purchasers need to be able to review the governing documents (including the Declaration of Protective Covenants, Conditions and Restrictions – also known as the CC&Rs – the Bylaws, and the Articles of Incorporation, if the community is incorporated). The governing documents detail such things as what the association’s maintenance and repair responsibilities include (will the owner have to pay for replacement of his/her roof, or is the HOA responsible for that work?), what things owners can and cannot do on their own property, and when owners have to submit changes to their property to the association for approval prior to making those changes (for example, do they need to get approval to change the color of their home?).

Resolutions, rules and regulations

These items further define and clarify the restrictions contained within the governing documents, including items like the terms of remittance of dues, late fees, and the grace period for payment. Contained in these documents are other items such as insurance information, so that the prospective owner can obtain the proper level of coverage for his/her property.

Attending sales meetings

The developers have a vision for their community, but each developer and each community is different. We can explain how the developer’s decisions for the association impacts the owners’ responsibilities.

HOA education

Associations are here to stay, so let us help you understand the ins and outs and how they can provide long-term benefits to your clients.

Who We Are

Who We Are

 

Community Association Partners is dedicated to offering the best value in management services, consulting, and developer services to condominiums, townhomes, and planned unit communities in Oregon and SW Washington.

We have one simple goal, “To make a difference in the HOA industry by setting a higher standard of management.” Our professional staff is committed to providing the highest level of operational, financial and administrative support to homeowners and developers.

We realize that finding the right management company is difficult; that is why we at C A Partners base our core values on transparency, commitment, honesty, integrity, and professionalism. We will work with your community to establish realistic goals and objectives and provide the ongoing support to assist your association in meeting these goals. By clearly defining our role within your community we can form a partnership that not only works but truly “fits” the needs of your community.

who-we-are-3

Resources

The right tools for a successful community.

Resources

The right tools for a successful community.

At CA Partners, we value transparency. To ensure continued strength and partnership, we have a wealth of information available. This page is here for you to access tools whenever you need them.

If you cannot find a form you are looking for, please email us at: info@capartners.net

Forms


resources

Our Team

Our Team

 

We are Community Association Partners

Community Association Partners is dedicated to offering the best value in management services, consulting, and developer services to condominiums, townhomes, and planned unit communities in Oregon and SW Washington.

Ed

Ed Hamilton
President

Mr. Hamilton brings a unique level of expertise to CA Partners. He has an extensive background in business, particularly business development and customer service. Ed has been integrally involved with the real estate industry for many years, and his apt experience and understanding of this industry make him an implicit asset to both CA Partners and their clients. He devotes much of his time to working with developers, attorneys, and community leaders in order to make a real difference in the HOA industry.

Mr. Hamilton has also been recognized by the Faculty Group for his knowledge relating to the long-term sustainability of communities.  Ed Hamilton always brings his extensive business and customer service background to CA Partners endeavors, and has a goal of making every community he works with a wonderful place to live!

Keith 03-06-14

Keith A. Gustafson
Senior Vice President

Keith has an extensive background in the construction industry, including single family homes, surveying, and facilities maintenance. He also has had the pride of owning his own business for many years, has been focused on doing the right thing for the customer, and making sure to provide the best value. He is passionate about the opportunity to serve homeowners and boards and takes great pride in building long-term relationships with his clients.

Mr. Gustafson’s experience working with developers over the past couple of years is a real asset to CA Partners. He will continue to make sure that the developers he works with are given the attention and commitment they deserve as he performs their reserve studies, maintenance plans, initial operating budgets, and general support and guidance. Keith’s attention to detail and commitment to excellence are valuable attributes as he guides developers through the increasingly complex path to condominium and planned unit development

Wes 03-06-14

Wes Finchum, CMCA, CAMP
Community Manager

Wes is in his eleventh year in the community management industry and is a Certified Manager of Community Associations (CMCA) and Community Association Management Professional (CAMP). He has been deeply involved in serving the industry, including Chairing the OWCAM (Oregon Washington Community Association Managers) Education and Certification Committee.  Along with this, Wes has spoken at events held by CAI (Community Association Institute) and been involved in community association training for groups such as Habitat for Humanity.

Wes is married with an amazing wife and four wonderful children. His favorite things to do are spending time with family, studying music, reading, and volunteering in his local community.

 

Brian 03-06-14

Brian Everest, CMCA, CAMP
Community Manager

Brian first began in the real estate industry in 1995.  His nearly two decades of management experience include HOA and Condominium associations, rental housing, retail/commercial as well as investment/developer experience. With a focus on communication, it is Brian’s focus to ensure that boards and homeowners are comfortable with the interpretations of the governing documents and the role of both the Board of Directors, and committee volunteers. His detail and commitment for his work is a tremendous asset for Community Association Partners, and the communities we serve.  Brian has earned both his Certified Manager of Community Associations (CMCA) certificate through Community Association Institute’s (CAI) affiliate The Community Association Managers International Certification Board, and the Community Association Management Professional (CAMP) designation through Oregon Washington Community Association Managers (OWCAM)

Brian is a resident of Vancouver, WA and spends many hours volunteering his experience and time as a board member of two non-profit organizations serving the Portland metropolitan area and SW Washington.  Brian is a proud parent of an 80 lbs. English Crème Retriever puppy named Birch, who has been known to visit our offices from time to time.  Brian has challenged himself to running for the past couple of years and has had the opportunity to run in many local 5k races, the Portland-to-Coast walking relay, and has completed two half-marathons.  His relentless energy and ability to tackle unique and complicated problems are just one of the reasons CA Partners is a proud to have Brian as a Community Manager

Britton

Britton Powell
Community Manager

Britton brings to CA Partners a distinct background in Journalism, Sales Management, and Creative Marketing. Having earned a B.S. in Business Management and Leadership, and a B.A. in Psychology from Portland State University, he prides himself by approaching projects using a full-spectrum analysis. As a champion of collaboration and a seeker of diversity, Britton finds endless value in joint effort productivity, preferring to collect the viewpoints of many over those of a sole individual. This unique outlook enables him to empathetically consider multiple options when working in a group environment. These qualities will allow Britton to quickly establish himself as a strong resource for both your community, and its board of directors.

A self-proclaimed “Psychology nerd”, Britton is a proponent of the Meyers-Briggs Type Indicator, Enneagram Institute, and StrengthsFinder. When not studying human behavior, he enjoys spending time working with his German Shepherd “Friday” and his American Pit Bull Terrier “Bronco”. On weekends, Britton can often be found cycling, or watching Formula 1 racing with his fellow “Tifosi”.

 

Doug 03-06-14

Doug Kendrick
Superintendent

Doug spent his early years discovering an interest in fixing and building things with his Grandfather. He then spent time honing those skills in a cabinet shop. He worked in law enforcement for seven years, where he developed an ability to calmly communicate with people and understand the skill set needed to manage delicate situations that could otherwise escalate out of control. He wanted to continue his love for helping others and still be able to use the skills he had developed growing up so he went to work as a director of maintenance for a healthcare campus where he served in that position for eight years.

That brings Doug to CAP where he has the opportunity to help others, troubleshoot problems and the ability to quickly mitigate further damage to property and owners investments.

Cole Hamilton
Community Manager

Cole Hamilton brings a variety of business experiences with him to fill his position.  Having spent the last 7 years working in IT for a local credit union, he is adept at database coordination and project management.  He has found efficiencies in our internal systems that will help with data management, document retention, and consistency in mailing and automated processes.

As a native Oregonian, Cole studied Sociology in college, where he enjoyed playing Ultimate Frisbee, and continues to find enjoyment in outdoor activities.  He currently resides in Tigard where he spends his free time with his two daughters his beautiful wife and has found enjoyment in cooking for family and friends.  Cole’s a warming presence in the office and a great team player.  We are proud to have him as our first point of contact for our homeowners, vendors, and visitors to our office.

Cynthia Woscek
Community Administrator

Cynthia Woscek worked in community management for 7 years in north Jersey. After owning her own business for four years, she relocated to Portland, and is back in community management, serving as a Community Administrator at CA Partners.  Cynthia has taken the lead of our administrative tasks, streamlining internal processes in order to expedite external requests.  As a Community Administrator Cynthia works on all of our associations providing support to homeowners, Boards, and vendors.  Cynthia is a key member of our core planning team, helping to develop internal training policies and acting as a first contact for new Associations joining the CA Partners family. Cynthia has taken on the task of being our social media administrator, developing a web presence on Facebook and LinkedIn.

In her spare time, she enjoys photography, volunteering, and educating herself in holistic healthcare.  Cynthia’s exuberant smile and infectious laugh help to keep the office environment a pleasant and positive place to work.

Kathy Cody
Accounting

Kathy has nearly twenty years of accounting experience in a variety of business environments, both for-profit and not-for-profit, including several years as bookkeeper for a large metro area homeowners association.  In her work, she is adamant about streamlining processes and implementing accounting procedures that consistently provide financial reports that users can rely on.

In her free time, she is a Master Gardener with a particular interest in native plants and creating backyard wildlife habitat.  She is also an avid white water kayaker and enjoys birding, hiking, and other outdoor activities.

Heather Clot
AP/AR Specialist

Heather recently graduated from Portland Community College with her Associate’s Degree in Business Management and in the future, she plans to attend Portland State University to obtain her Bachelor’s. She has  been married to her husband Don for 16 years. They have 2 dogs, a Yellow Lab named Shelby, and a German Shepherd named Harley. Her and her husband enjoy riding their Harleys, traveling, and outdoor activities such as hiking and swimming. She also enjoys photography and challenges herself to take a picture every day.

 

News

News

 

  • Thank YouThank You

    Thank You

    This has been an exciting year for CA Partners. At the beginning of 2013 we migrated to a new database system. This software is much

  • New Software Coming in 2014New Software Coming in 2014

    New Software Coming in 2014

    CA Partners introduced new software in 2014, providing better reporting functions for Boards to know the state of the Association.

  • Credit Card Payment PortalCredit Card Payment Portal

    Credit Card Payment Portal

    Look forward to seeing a credit card payment portal for those who are looking for payment options. We are working on owner access to see

  • Exciting Manager DesignationsExciting Manager Designations

    Exciting Manager Designations

    February 25, 2014   CA Partners is thrilled to announce that two of our staff; Wes Finchum, Community Manager and Brian Everest, Community Manager have

Careers

Careers

 

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We are growing!

If you are interested in a career at Community Association Partners, please send a resume a cover letter to info@capartners.net

Current job openings are:

Maintenance Technician

We’re looking for a full-time energetic, skilled, self-starting, hard working, positive Maintenance Technician. There are a number of skills that we require for this position. Organization and having a good attitude are the most important.

This position will also require:

  • Light plumbing skills
  • Light electrical skills
  • Painting experience
  • Sheetrock repair experience
  • Basic handyman skills
  • High ladder work experience
  • Pressure washing
  • Gutter cleaning experience
  • Other skills and experience that relate to basic home maintenance

Maintenance/Groundskeeping Technician

We’re looking for a part-time energetic, skilled, self-starting, hard working, positive Maintenance/Groundskeeping Technician. There are a number of skills that we require for this position. Organization, being detail oriented, and having a good attitude are the most important.

General

Community Association Partners, LLC
PO Box 2429
Beaverton, OR 97075

Dues/Payments

“Association Name”
c/o Northwest Bank
PO Box 3460
Portland OR, 97208

Office

Community Association Partners
12190 SW 1st Street
Beaverton, OR 97005

Contact

Phone: 503.546.3400
Fax: 503.546.3401
Email: info@capartners.net
Hours: M-F 8:30am-5:00pm





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